Serves as a backbone connecting all organization's departments.

The Administration team's duty is to ensure the efficient performance of all CloudCart's teams. The team members provide administrative support to all company's employees in the areas of human resources (HR),office expenses, legal affairs, office management, etc. The administrative team serves as a connecting link between the senior management and the employees.

Administration Image

Executive Assistant to the CEO

With over 15 years of experience in the digital world and the e-commerce industry – we create successful online merchants. CloudCart strives to become the easiest-to-use eCommerce software. And also to save as much time and money as possible for our merchants, by offering them automated and optimized eCommerce store management processes.

We are currently looking for an Executive Assistant to the CEO to join our team in Sofia.

This is a full-time position and requires working from our office located in Sofia; Panorama Sofia street 5 (XS Tower).

Basic Function 

The Executive Assistant provides high-level administrative support to the Executive Director with the day-to-day business of the organization including scheduling meetings and maintaining director’s calendar, preparing correspondence, coordinating travel, other related functions. This individual exhibits a high level of professionalism and possesses excellent written and verbal communication skills and interpersonal skills to interact with donors, board members, clients and staff under the direction of the Executive Director. This individual is a self-starter, extremely organized and has a keen eye for detail and highly developed problem solving skills.

Principal Responsibilities  

  • Provides full administrative assistance to the Executive Director.  
  • Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files, and assists board members with Festival ticket requests and delivery.  
  • Maintains Director’s appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.  
  • Prepares Director’s mileage expense report. 
  • Conserves Director’s time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls.  
  • Maintains director, board and local government VIP lists; prepares and mails VIP correspondence, subscription and season brochures, and reception invitations.  
  • Assists local government leaders with performance ticket requests and delivery.  
  • Maintains personnel and customer confidence and protects operations by keeping information confidential.  
  • Reconciles corporate credit card statements and provides required back-up.  
  • Researches flights and books artist and staff air travel.  
  • Maintains airline and corporate restaurant sponsorship accounts, and prepares required reports for annual audit.  
  • Maintains certain Festival CD inventory and book inventory.  
  • Assists director, donors, and other VAF departments at Festival performances and receptions.  Contributes to team effort by accomplishing related results as needed. 


  •  Fluency in written and spoken English (level B2)
  •  Excellent communication skills
  •  Excellent organizational skills
  •  Proactive and result-oriented person
  •  Result-oriented
  •  Excellent teamwork skills


  • Excellent command of MS Office (MS Word, MS Excel)
  • Opportunity for travel and business trips
  •  Excellent time management skills, meeting deadlines and prioritizing tasks  Previous experience as a manager's assistant or office assistant

What we offer:

  • Working  on an international project that aims to be the leader in eCommerce, with great ambitions and forthcoming launch on foreign markets
  • The opportunity to grow and have access to professionals from all around the world
  • Pleasant work atmosphere in a young team of fresh people
  • Team buildings and inner training
  • Competitive salary and options for bonuses
  • Five-day workweek
  • Shift work hours: Monday - Sunday / 08:00 - 17:00; 9:00 - 18:00; 11:00 - 20:00;

Employee Perks

  • Free drinks, coffee, fruits and snacks at the office
  • Multisport cards
  • Public transport
  • Food vouchers

This is a great position for ambitious, open-minded, and high-spirited professionals. If you are challenged by this opportunity to join our team, we would be happy to speak to you!

Please send us your most recent CV in English to [email protected] or [email protected], with your picture and let us know what motivates you to work for CloudCart.

Only the short-listed candidates will be contacted. All applications will be treated with the strictest confidentiality.

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